Important Information

You are requested to submit the conference visa application specifically through the authorised visa agency in your region (eg: VFS, Cox & Kings) and NOT ONLINE BY YOURSELF. Please visit the website of the Indian consulate/embassy in your province to know the name and address of the authorised agencies.

We have received a tele-communication from the Ministry of External Affairs (MEA) after they have received couple of applications from our delegates online.

we have uploaded the necessary clearances sought for the conference which MEA has confirmed is adequate

Guidelines to obtain Indian Conference Visa

All foreign nationals intending to participate in the Congress/ meeting, except those of Nepal, Bhutan and Maldives, are required to obtain an Indian VISA. There is no provision for ‘VISA on Arrival’ in India. No fee is charged for immigration facilities at the airports. VISA can be applied for in person or by post at the High Commission/Embassy based in the country from where the participant intends to depart for India.

VISA application form is available at the office of the Indian Embassy in the capital and other major cities of the country of your residence. All NRIs/PIOs, including children (who don’t possess OCI or PIO card) need to apply for VISA in separate VISA forms. All the participants are advised to apply for Conference VISA only. The required documents are as mentioned below:

  • Duly completed and signed application form
  • Original passport valid for at least 6 months
  • VISA fee
  • Two passport size photographs
  • Supporting documents such as invitation letter sent by organizing body, letters of clearance from The Nodal Ministry  and  The Ministry of External Affairs, and The State Government, letter from the organization in the participant’s country which nominated the applicant to attend the conference, proof of residential address and, copy of birth certificate.

The VISA application, along with the enclosures mentioned above, must be submitted directly to the Embassy/High Commission of country/locality.
The organizing committee is working on the required supporting documents as mentioned above and will upload the letter of approvals from the respective ministry at the earliest (These letters will be soon uploaded on the conference website in a downloadable format) We need to obtain prior and specific approval for attendees who are from Afghanistan, China, Iran, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and Stateless persons; Those residing in this category, please approach conference secretariat at the earliest, but before 15  June 2019 with the following information.

Please send a copy of the passport to [email protected] Name Father’s/ Husband Name DOB Nationality & Passport No DOI Place of Issue Date of Exp Address

Participants from other countries can apply for a visa directly without prior approvals, to the nearest consulates or offices of Indian Missions.
In case of difficulties, please approach the conference secretariat at [email protected]